Return of material to vendor after purchase order receipt
Solution ID = KB-78
Goal : Return of material to vendor after purchase order receipt
Version = Syteline7.01
Module : SLCOPO
Fact 1 : PO-Vendor
Fact 2 : Debit Return
Database : SQL, Progress
Fix
If Purchase Order Line has been vouchered then a Debit Return must be processed on the Purchase Order Line.
Progress Version (Syteline 6 and lower):
1) From the purchase order screen, find the purchase order in question.
Select Activities/Receiving
Select Edit/Update Filter
Update PO line/rel status to F
Edit/Update
DR Return = YES
Receive Qty = positive quantity which needs to be debited
Location/Lot = Location and
Reason = user predefined Purchase Order Returns Reason Code.
Material, Freight, Duty and Brokerage costs will default with the original
receipt cost.
Select Edit/Receive/Receive Line or Batch
SQL version (Syteline 7 and higher):
1) Go to Vendor - Purchase Orders - Activities - Purchase Order
Receiving.
2) Type in the Vendor number.
3) Press F4 key or right click your mouse - filter - begin in
place. This will open up the "PO Line/Release Status:"
box and select "Filled" and select the funnel from the tool bar.
4) This will bring up all filled purchase orders for this vendor.
5) Find the Purchase Order Line in question.
6) Select the "Select" box on that line to be returned.
Tab over to "DR Return' and select this box. Tab over to
"Receive Qty" box and type in positive qty to return. Select a
"reason code" and then select the "Receive" button.
Now that a Debit Return has been processed. An adjustment voucher will need to be generated against the original voucher.
Progress Version (Syteline 6 and lower):
2. Select Activities/Generate A/P Transactions.
If there are no quantities to be vouchered, Generate type will default with A.
If purchase order defaults with type V, do Edit, Find, key in purchase order
number and Generate = A.
The values shown here will appear as positive numbers, but will generate a
negative adjustment.
Debit Returns are ALWAYS negative adjustments.
Modify
3. Select Activities/Generate Voucher.
Answer OK to 'Generate Voucher will be performed'.
A small box will appear for you to enter the original voucher number.
If you do not know the voucher number, hit enter and a list of vouchers
associated with this purchase order and line items will display.
Find the voucher in question and enter that number in the small box.
Post the adjustment voucher generated to A/P Posted Transactions.
SQL Version (Syteline 7 and higher):
1) Finance - Accounts Payable - Activities - Generate A/P
Transactions
2) Type in the Vendor number and select the funnel from tool bar.
3) Select the Adjustment radio button.
4) Type in the voucher number or select from drop down arrow related to
the Purchase Order Line.
5) Go to 'PO Selection' Tab and you will see the Purchase Order Line
listed and select the "Selected" box for that line.
6) Type in the dollar value in the Material box and then select the
"Generate" button.
If the Purchase Order Line has not been vouchered:
Progress Version (Syteline 6 and lower):
1) In
2) With the PO Line highlighted, Edit/Update and enter a negative qty in the
Qty Received and a reason code.
3) Edit/ Receive.
1) Go to Vendor - Purchase Orders - Activities - Purchase Order Receiving.
2) Type in the Vendor number.
3) Press F4 key or right click your mouse - filter - begin in place. This will open up the "PO Line/Release Status:" box and select "Filled" and select the funnel from the tool bar.
4) This will bring up all filled purchase orders for this vendor.
5) Find the Purchase Order Line in question.
6) Select the "Select" box on that line to be returned and tab over to "Receive Qty" box and type in negative qty to return. Select a "reason code" and then select the "Receive" button.
