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How to setup and process Outside Operations in Syteline Progress?

Explanation on Handle outside vendor, Outside Services, Handle sub-contract labor from an outside vendor,  Outside Costs, Outside Work Centers, Outside operation, Outsource , Outsourcing and Other Costs

Solution ID = KB-239

Version = Syteline6.XX.XX

Fact 1 : SFC

Fact 2 : Outside Process

Database : Progress

Fix

Setup and process outside operations as a step in the routing for a manufactured item. The typical procedure used for dealing with outside processing is the following:

1) Configure an operation in the job routing as a outside operation.

This is done by specifying a work center which is flagged as an outside work center on the Work Center Scheduling screen. The operation will normally not have any values in the Move, Queue, Setup, Labor Hrs/Pc or Machine Hrs/Pc fields since there is no internal labor or machine cost for an outside operation. The duration of the outside operation is usually entered into the Fixed Sched Hrs field so that the scheduling routine schedules the appropriate amount of time for the operation.

2) Add a material which represents the service.

Add material to the operation with a part number which represents the service being provided by the vendor. The should be a Type (O)ther material and may or may not be in the item master. Set the Ref to "P". The material can be set up as per (L)ot with a Cost for the entire lot or as per (U)nit with a per unit cost for the service.

3) Cross reference the material to a purchase order.

Select Edit/Xref from the job material screen to create a purchase order which will then be linked to the material. The item number, description, quantity ordered, and cost will all be set based on how you set up the material. If the item is in the item master and you have set up and item/vendor cross reference record for the item, the number one ranked vendor will be assigned to the purchase order. Otherwise, you would need to specify the vendor on the PO.

4) Process the internal operations leading up to the outside operations and then send the parts to the vendor.

5) Enter a PO receiving transaction for the service.

When the parts come back from the vendor, you should process a PO receipt. When you do so, the system will see that the PO line item is tied to a job material and will, when the PO receipt is finished, take to the job material issue screen so you can issue the service to the job. You will then be taken to a third "Job WIP Move" window from which you can move the pieces on to the next internal operation in the job's routing.

6) Process the remaining internal operations and move the parent item into inventory.

At that point you have completed the process. The value of the service will be posted into the WIP Outside cost bucket on the job and will appear on all of the job costing reports as outside cost. Any type (O)ther material tied to an outside operation is considered outside cost. If the Type is  (M)aterial for this item, its cost will be considered material cost on the job rather than outside cost.