How to Reverse a Voucher Generated from Purchasing
Solution ID = KB-81
Goal : How to Reverse a Voucher Generated from Purchasing
Module : SLCOPO
Fact : SL - All Versions
Symptom : How to void a voucher
Database : SQL, Progress
Cause
The incorrect voucher must be posted to the A/P Posted Transactions. The following steps will require an adjustment voucher to be generated against the original voucher.Fix
SL5 and Lower
Debit Return must be performed on the P.O. Line/Releases that were vouchered
incorrectly. If you are not sure which lines/releases and quantities were
vouchered, you can run the Voucher Register report found in A/P Vouchers and
Adjustments. Enter the voucher number as the beginning and ending voucher and
answer YES to Print PO Line/Rel. This will display the PO Lines/Rel and
quantities vouchered.
From the purchase order screen, find the purchase order in question.
Select Activities/Receiving
Either Select Edit/Update Filter and update
Edit - Add and
Edit/Update
DR Return = YES
Receive Qty = positive quantity which needs to be debited
Location/Lot = Location and
Reason = user predefined Purchase Order Returns Reason Code.
Material, Freight, Duty and Brokerage costs will default with the original
receipt cost.
Select Edit/Receive/Receive Line or Batch
Debit Return has been processed. An adjustment voucher will need to be
generated against the original voucher.
2. Select Activities/Generate A/P Transactions.
If there are no quantities to be vouchered, Generate type will default with A.
If purchase order defaults with type V, do Edit, Find, key in purchase order
number and Generate = A.
The values shown here will appear as positive numbers, but will generate a
negative adjustment.
Debit Returns are ALWAYS negative adjustments.
Modify
3. Select Activities/Generate Voucher.
Answer OK to 'Generate Voucher will be performed'.
A small box will appear for you to enter the original voucher number.
If you do not know the voucher number, hit enter and a list of vouchers
associated with this purchase order and line items will display.
Find the voucher in question and enter that number in the small box.
Post the adjustment voucher generated to A/P Posted Transactions.
Make any corrections to purchase order lines/releases and re-receive the line
items.
SL6:
From the purchase order screen, find the purchase order in question.
Select Activities/Receiving
Either Select Edit/Update Filter and update
Edit - Add and
Edit/Update
DR Return = YES
Receive Qty = positive quantity which needs to be debited
Location/Lot = Location and
Reason = user predefined Purchase Order Returns Reason Code.
Material, Freight, Duty and Brokerage costs will default with the original
receipt cost.
Select Edit/Receive/Receive Line or Batch
Debit Return has been processed. An adjustment voucher will need to be
generated against the original voucher.
Select Activities/Generate A/P Transactions.
Find Vendor
Click Adjustment
Enter voucher number to adjust
Click NEW
Enter purchase order # as starting and ending purchase order
Click Done
OK
Enter material amount to match distribution total
Enter original voucher number
Click Generate
SL7 Versions:
Debit Return Process:
Open Purchase Order Receiving form
Filter for Vendor
Click Add Line
Locate the Purchase Order
DR Return = Yes
Receive Qty = (qty being returned) This should be entered as a positive
value
Location = (valid location)
Reason Code = (valid return reason)
Click OK
Click Receive on the Purchase Order Receiving form
Generate A/P Transaction - Adjustment
Open Generate A/P Transactions formFilter for Vendor
Click Adjustment radio button
OK to message "All selection information will be reset"
Enter the original voucher number in voucher field
PO Selection Tab:
Select Purchase Order
Enter the adjustment amount in the Material field (this should be entered as a positive value)
Generate
