Purge Syteline Transaction: Financial Transaction

In here, I shall separate Financial Transactions into

• Account Payable : use Delete A/P Posted Transaction
• Account Receivable : use Delete A/R Posted Transaction
• General Ledger : use Compress General Ledger Transaction

Delete A/P Posted Transaction

This utility deletes all fully paid vouchers for the selected vendors.

1. Enter the appropriate data in these fields:

• Through Date - The current system date displays by default, but you can change it to the last date that a voucher's invoice date can be deleted. If a voucher has due date that falls after this date, it will not be deleted, regardless of whether or not the voucher has been paid.

• Starting and Ending Vendor - Select the range of vendors whose transactions you want to delete. To delete transactions for all vendors, leave both these fields blank.
• Purge Non A/P Payments - Select this check box to delete all non-A/P payments for the selected vendors.

• Preview/Commit - Select Preview to view the results of running the uti.lity without saving the results in the database. Select Commit to save the results in the database.

2. Select Process to start the process.

Delete A/R Posted Transaction

This utility deletes all invoices up to the amount of the payment available.

1. Enter data in these fields:

• Through Date - Enter or select the date through which to delete A/R transactions, or accept the default of the current system date.

• Statement Cycles - Enter the statement cycle(s) for which you want to delete A/P transactions: W for Weekly, M for Monthly, Q for Quarterly, or A for All.

• Starting and Ending Customers - Enter or select the range of customers for which you want to delete A/R transactions.

• Preview/Commit - Select Preview to view the results of running the utility without saving the results in the database. Select Commit to save the results in the database.

2. Select Process to process your selections.

Compress General Ledger Transactions

This utility deletes records from the General Ledger Posted Transactions form.

1. Enter data in these fields:

• Transaction Date - Enter or select the date through which to delete G/Ltransactions, or accept the default of the current system date
• Account – Enter to select first and last account you want to process
• Compression Level – It will put blank to your Report Unit or Account
• Compres.s By - Compression by "Date" summarizes all transactions with the same date for selected accounts or reporting units.
  Compression by "Period" summarizes all transactions in the same period for the selected accounts or reporting units setting the date of the new transaction to the period end date. When compressing by "Period" only transactions falling within the currently defined Accounting Period are compressed.

2. Select Process to process your selections.

The three utilities above are the main utility to purge financial transaction, anyway there are a lot of utilities to purge records in Financial Module.

• Purge Voucher History à to delete records associated with posted transaction from voucher history
• Delete voucher pre-register Utility à to delete all voucher pre-registers
• A/R Draft Purge à to delete draft records
• Purge Invoice History à to delete records associated with posted transaction from invoice history
• Purge Journal Entries à to delete Journal entries records.

It’s recommended to backup your database before performing this deletion.

Once you run this utility, you’ll be unable to review the detailed transaction.