This field can be updated only if the current account is a statistical account type. Otherwise, the system calculates this field when the balance sheet account type is ALORE.

Following are all the valid account types and how budgeted amounts are represented for each:

Asset

A negative amount represents a budgeted decrease

A positive amount represents a budgeted increase.

Liability

A negative amount represents a budgeted increase.

A positive amount represents a budgeted decrease.

Owner's Equity

A negative amount represents a budgeted increase.

A positive amount represents a budgeted decrease.

Revenue

A negative amount represents a budgeted increase.

A positive amount represents a budgeted decrease.

Expense

A negative amount represents a budgeted decrease.

A positive amount represents a budgeted increase.

For balance sheet accounts type A, L, and O, the amount entered represents the change over the previous period. Enter a negative amount into the Budgeted Change or Planned Change field to show a decrease in assets and an increase in owner's equity or liabilities over the previous period. Amounts for balance sheet accounts are for adjusting the running total.

For income statement accounts type R and E, the amount entered represents the amount budgeted for the period. Enter a negative amount into the Budgeted Change or Planned Change field to indicate an increase in revenues and a decrease in expenses. (Income Statement accounts are usually reset to zero at the beginning of each fiscal period, so the amount entered should be a per period amount.)

The Actual Change Total field displays the totals for the Budgeted Change and Planned Change columns.

Once entered, this field maintains the total of all the transactions for this account in this period and is accessed through the G/L Posted Transactions Summary by Account screen. On this screen, this field appears as the Actual field.